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FAFSA Verification FAQs

The completion of the Verification process is not optional and must be completed before any financial aid awards will be offered. The failure to submit verification in a timely manner may delay disbursements and could exempt a student from utilizing bookstore charge dates. Below are some FAQs that may assist you in understanding the verification process.

What is verification?

Verification is the process of confirming the information you provided on the FAFSA. If your application is selected for verification, and you do not provide the documents requested, you will not receive federal student aid, and you might not receive aid from other nonfederal sources such as the CAP Grant.

Why was I selected for verification?

In general, verification is a random selection of anywhere from 30-40% of the student population, made by the U.S. Department of Education, not the school. Being selected for Verification does not necessarily mean that you have done anything wrong.  However, there are a few things that could trigger the selection:
  • The submitted FAFSA application has incomplete data.
  • The data on the FAFSA application appears to be contradictory.
  • The FAFSA application has estimated information (i.e. tax information entered before filing with IRS).

How am I notified that I was selected for verification

You will receive several notifications, including, but not limited to:
  1. Your Student Aid Report (SAR), sent to your email by the Department of Education, after your FAFSA has been processed, will let you know if you have been selected for verification. To view a copy of your SAR, login to www.fafsa.ed.gov.
  2. You will be notified via email by the school, as well as by postal mail.
  3. This information will also appear on the "To-Do List" section of your SCC student self-service account, located at: https://kctsaprd.kct.mycmsc.com/psp/kctsaprd/?cmd=login.

Where do I find my verification forms?

You can obtain a copy of your forms from your closest campus’ financial aid office, or they can be printed from your To-Do List in your student self-service account by following these steps:
  1. Log into your Student Self-Service account.
  2. Find your To-Do List located on the right side of the webpage.
  3. Select the “Verification Worksheet” hyperlink.
  4. Click the blue hyperlink found in the “To-Do Item Detail” box.
  5. How do I submit my verification forms?
  6. You may turn in your verification documentation in person at any campus or center, by mail, email, or fax.

How do I submit my verification forms?

You may turn in your verification documentation in person at any campus or center, by mail, email, or fax.

By Mail:

Somerset Community College     Or    Somerset Community College
Attn: Financial Aid Office                      Attn: Financial Aid Office
808 Monticello Street                              100 University Dr.
Somerset, KY 42501                                 London, KY 40741

By Email: somersetverificationprocessing@kctcs.edu

By Fax: 606-679-4369 or 606-864-3875 ***Incomplete worksheets will delay processing of awards

When do I submit my verification forms?

You should submit your forms as soon as possible, but no later than the priority processing date, to ensure that your financial aid is packaged prior to the tuition deadline, and that you can charge your books to your financial aid, if eligible.

Term

Verification Documentation Priority Dates

Fall Term

First weekday in July

Spring Term

First weekday in November

 

 

What is the IRS Data Retrieval Tool?

The IRS Data Retrieval Tool imports your tax information into your FAFSA. This is the fastest way to complete your Verification of tax information. If you are not eligible to use the IRS Data Retrieval Tool, you must submit a copy of your Tax Return Transcript directly from www.irs.gov.

You will not be given the option to use the IRS Data Retrieval Tool in several situations, including.

  • The IRS Data Retrieval Tool is not available for use yet. (Typically, the IRS Data Retrieval Tool becomes available for use in early February.)
  • You indicated that you will file or are not going to file a federal income tax return. (You will be given the option to use the IRS Data Retrieval Tool only if you indicate that you have already completed your federal income tax return.)
  • You are married, but filed separately.
  • You do not have a valid Social Security Number.

How do I order a Tax Return Transcript?

You can request a Federal Tax Transcript online at www.irs.gov or by calling 1-800-908-9946. You will need your social security number, date of birth, and exact street address, as used on your 1040 tax return, and your postal zip code. Please note that, depending on the time of year, tax transcripts can take several weeks to process.

What do I do if I receive a missing information letter?

A missing information letter is sent to students who have turned in paperwork but information is still needed to complete the verification process. You should read the documents carefully and submit the requested information immediately.

What are "discrepancies" and "corrections"?

After all required documents are submitted, the Financial Aid Office will compare them to your FAFSA. Any conflicting information, or "discrepancy", must be corrected to complete your file. A counselor will make changes, or "corrections", to your FAFSA information and send it back to the Department of Education for re-processing. Once submitted to the Department, processing will take an additional 3-5 business days.

How long does the verification process take?

Verification processing time is unique with each student, and is completed on a first-come, first-serve basis once all documentation is received. During peak times the process may take several weeks. To expedite the process, you should read and complete your forms carefully and submit all requested documents in a timely manner.

I completed Verification at another KCTCS school, do I still need to complete at SCC?

If you inform SCC that you completed the process with another KCTCS college, we can request the documentation for review. While you can obtain your verification documentation from the previous KCTCS school and submit it in its entirety to SCC, our office must still review and process the information. In addition, you must ensure that SCC's school code (001997) is on your FAFSA.